Travel Prep Center
WHAT YOU NEED
Welcome to the Travel Prep Center — your go-to resource for getting ready to serve with Hearts In Motion! Whether you’re traveling for the first time or returning for another mission, this page will help you prepare with confidence.
Before you go
1. Passport & Documentation
- Ensure your passport is valid for at least 6 months beyond your travel dates.
- Make two copies of your passport: one for your luggage and one to leave at home.
- Take a photo of your passport and save it on your phone.
- U.S. residents of other countries should bring their resident visa and supporting paperwork.
2. Vaccinations & Health
- No vaccinations are required, but HIM recommends:
- Tetanus
- Hepatitis A
- COVID-19 vaccine
- Check with your doctor for personalized medical advice
3. Customs Forms
Guatemala and Ecuador require online customs forms for both entry and exit. These must be completed within 72 hours of travel. HIM will text you the link when it’s time to fill it out.
Important! Save the confirmation email and keep it accessible while traveling.
Guatemala Customs Form (Declaración Jurada Del Viajero)
Watch the walkthrough video on how to complete the Guatemala custom form.
Ecuador Customs Form (Servicio Nacional de Aduana del Ecuador)
Packing & Essentials
Use the HIM Volunteer Checklist to guide your packing. Key items include:
- Comfortable clothing for work and leisure
- Closed-toe shoes
- Sunscreen and bug spray
- Personal medications
- Reusable water bottle
- Small gifts or supplies for local communities (optional)
Trip Info & Registration
Visit the Service Trips page to view upcoming trips, registration forms, payment links, and trip-specific details.
Resources
Downloads
Packing List
Schedules
Therapy
Youth
Questions?
Need help with planning, paperwork, or trip logistics?
Aaron Frazita
Mission Trip Director
aaron@heartsinmotion.org
219-924-2446